VENDOR INFORMATION

Exhibitor Application & Agreement


COSMIC AWAKENING  CONFERENCE: APRIL 20th & 21st 2018 SEDONA CREATIVE LIFE CENTER  333 SCHNEBLY HILL RD, SEDONA, AZ 86336  www.SedonaCosmicAwakening.com



EXHIBITOR INFORMATION:


The Exhibit Room will be open for set­up on Friday, April 21st from 12:00 to 2p.m. Vendors open for sales on Friday April 20th from 2:000PM to 8PM. Sat April 21st, vendors are required to be set up and open for sales from 9:30AM to 7:30PM. The Exhibit Room is opened to the public. Vendors must be packed up and out of the room on SAT April 21st by 7:30 p.m. Supplied are 1- 6 foot table & 2 chairs. PLEASE BRING YOUR OWN TABLE CLOTH.


  SHOW TIMES:

Friday, APRIL 21st: 4:00PM to 9:00 PM

Saturday, APRIL 22nd 10:00AM to 7PM


To be sure that all vendors are aware of the various guidelines and procedures for the event, we have outlined them on the last page of the Exhibitor Registration Form. Please review Exhibitor Program Agreement when you complete and send in your registration. (We recommend making a copy to keep for your records)


Due to the limited number of tables available, not all applications will be approved. We try to limit excessive duplication of similar types of merchandise, and we give preference to vendors with products or services that relate to the subject of the conference.


One Speaker Pass is included with each vendor contract. There is a drawing for prizes on SAT. Vendors have the option to donate items from their booth, and their company name is announced when the prize is awarded. These are voluntary donations, and not a requirement to be a vendor.


Should you have any questions, or need further information, please contact us at: 928-848-1136

  www.SedonaCosmicAwakening.com


Exhibitor Registration Form

- Submit With Payment ­


SEDONA COSMIC AWAKENING APRIL 20th-22nd 2018

   www.SedonaCosmicAwakening.com

   Email AZCALLC@AOL.COM


All reservations must be received by March 3, 2018, 1 p.m. Mtn. Time

All reservations must be received by March 3, 2018, 1 p.m. Mtn. Time

Additional Passes: $175

PLEASE READ AND SIGN THE EXHIBITOR PROGRAM AGREEMENT AND SUBMIT WITH THIS FORM TO REGISTER.


CANCELLATION POLICY: Due to Limited Space No Refunds Available.  



Exhibitor Agreement and Specifications


     •     Only the merchandise and/or services you listed on your Registration Form may be offered at your tables.

     •     Tables may not be sub­let without our approval.

     •     Exhibitors will receive one Speaker Pass per vendor.

     •     Tables are 6 feet long (unless otherwise specified), and comes with 2 chairs. (Table cloth not included.)

     •     Signs may not be attached to the walls only to your table.

     •     Electrical outlets are available along the walls where tables are located and on the floor throughout. If you need electricity, you must bring your own power strips and extension cords, which must be heavy duty, grounded, UL approved type. Please bring “Gaffer’s Tape” or cord covers to cover any exposed cords.

     •     Any cords or fixtures determined to be a hazard will be removed.

     •     No Smoking or burning of incense will be allowed in the Exhibit Room, Lecture Hall, or Registration area.

     •     To help keep noise to a tolerable level, please keep all equipment volumes to a low level.

     •     Unattended tables are the responsibility of the Vendor.

     •     Vendors are required to be set up and open for business during all hours when the Exhibitor Room is open to the public. If a vendor fails to remain open or refuses to close during these times, this agreement may be terminated immediately and no refunds will be issued.

     •     The indoor Exhibit Room is locked during the night. Hotel Security checks the rooms at regular intervals. Professional Security Guards will be on site during the night. We will make every effort to maintain security throughout the event; However, the cosmic awakening conference will not accept responsibility for any lost, stolen or damaged property.

     •     Once the Exhibit Room is closed for the evening, Vendors will not be allowed to re­enter the room. It is not possible for our security guards to know who belongs to which table, or who should have access to the room.

     •     The Convention Center does not allow outside food or beverages into the Convention Center only bottled water.

15. There is a drawing for prizes SAT April 21nd at 2PM. Vendors have the option to donate items from their booth, and their company name is announced when the prize is awarded. These are voluntary donations, and not a requirement to be a vendor. This event will be live streamed and will promote your donated product.

16. Sales Tax: If you are not already registered with the Arizona Department of Revenue, you will need to do so prior to arrival. You can fill out a business registration online at www.aztaxes.gov under the business registration section. Each Vendor must comply with Arizona tax laws in order to sell goods/services at the Exhibitor Room. We are not responsible any individual Vendor’s payment of sales tax. You can contact Arizona taxpayer information and assistance at 1­800­352­4090 if you have any questions.

17. Fire Codes/Layout: There is now a 3 foot open perimeter around the room. This must be kept clear at all times as an emergency escape route. Please refrain from putting boxes, supplies, chairs or anything in this area! Non­ compliance will result in fines by the Fire Department.

18. You must pay 5% of sales to the Sedona Creative Life Center.


The Exhibit Room will be open for set­up on Friday, April 20th from Noon-2PM For Set up and the doors open at 3pm. The Event will be From 3-8:30pm


On Sat April 21st Hours are from 10am-7;30pm with all Vendors being Packed up by 8:30pm. Please note that vendors are required to be set up and open for sales during all hours the Exhibit Room is opened to the public. The room will be open to the public as follows:


Friday, APRIL 20th from 12pm till 2pm For Set up and Show Begins at 3pm till 8:30pm

Saturday, APRIL 21st Doors Open at  10AM to 7:30PM SHOW TIMES (Breakdown of Vendor Area by 8:30pm)


I hereby acknowledge that I have read and understand the above Exhibitor Program, and agree to these terms and conditions to participate as an Exhibitor at the COSMIC AWAKENING CONFERENCE 2018.



Date     Signature     Print Signer’s Name     Company Name


Phone ________________________        Email_______________________________________



After Payment, Fill out and Sign Vendor Application and Email to:

AZCALLC@AOL.COM for your confirmation. (ATTN) Vendor Contract